Competition Privacy Statement

1. Why is the European Commission organising a competition on Convention on the Rights of the Child in the European Union?

We are inviting young people resident in or citizens of the European Union to take part in a competition for 2009/10 entitled "20th anniversary of the United Nations Convention on the Rights of the Child". The objective is that they know more about their rights and are capable of promoting and defending them.

The means used to communicate with the potential participants is this website, email and in case of urgency telephone.

The competition is organised within the communication activities of the European Commission.

2. What personal data does the European Commission collect, for what purpose and through which technical means?

Personal data

Via the registration and entrance forms, the European Commission collects for each participating team:

names of the participants
years of birth of the participants
role of each participant in the project
name of the person in charge of the project
function of the person in charge (teacher, team leader or parent)
city/town of the person in charge
country of the team
phone numbers of the person in charge
e-mail address of the person in charge
details of the school or youth club
The input of each data item is mandatory, for reasons outlined below

Purposes

The purposes of the registration form are:

to give the European Commission an idea, a few weeks after the launch of the competition, of the number of people interested in the activity
to identify those countries where interest seems low and therefore more active promotion is needed
to be able to contact directly by e-mail the person in charge of a team which has expressed interest in the competition, in order to encourage them to submit a poster

The purposes of the submission form are:

to identify the final participants
to be able to contact urgently by phone the person in charge, in case the team has won a prize (hence the need for phone numbers)
in this case, to be able to organise the trip to the national capital and possibly Brussels, both in terms of date and duration
to publish the name of the team, name of the person in charge of the team, name of the school or youth club, city and country of the winners on the official website of the competition

Technical means

Personal data are collected by means of the two forms mentioned above, which will be found on the website.

The registration form should be submitted on this website and the submission form by direct personal delivery, express post or express courier, along with the poster.

3. Who has access to your data and to whom is it disclosed?

Designated officials or agents of the European Commission's Directorate General for Justice, Freedom and Security, as well as designated employees of the contractor for the organisation of the competition have access to your data. Your data will not be disclosed to anyone else, except for names and dates of birth which will be disclosed with your permission to travel companies (airlines, hotels, etc.) in case your team wins a prize.

4. How does the European Commission protect and safeguard your data?

Your data are stored in the databases of the European Commission and their contractor, with access protected by passwords and limited to designated Commission officials or agents, as well as designated employees of the contractor for the organisation of the competition.

5. How can you verify, modify or delete your data?

You have no direct access to your personal data stored in the databases. If you wish to modify or delete your data, please send a message to the address specified in point 7.
Your data will be modified or deleted within five working days.

6. How long will we keep your data?

Your data will be deleted from all the databases within six months after the end of the competition (day of the EU prize-giving ceremony).

7. Contact data

European Commission
Directorate General Justice, Freedom and Security
“Information and Communication” Unit
Office: OR10 07/023
1049 Brussels
Belgium
e-mail: JLS-A5-COMPETITION@ec.europa.eu

Data Subjects have a right to have recourse at any time to the European Data Protection Supervisor.